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MaintenanceCare

This is what you are actually buying.

Not a visit. A dated, photographed, severity-rated record of your property that you can forward to an owner, a lender or an insurer. Read the whole thing below — there is no form in front of it.

Download the PDF

No form. No email address. Read it and decide.

This is a format specimen. It shows the exact structure, checklist and wording of a real report, but it is not a record of a real visit to a real property. We would rather label it plainly than present an invented inspection as a genuine one.

Property inspection record

WO-1428

Single-family residence — Elgin, TX 78621

Specimen
Date
14 September 2026
On site
14:22 – 15:05
Technician
TECH-04
Coverage
Standard — quarterly full property inspection
Year built
1996
Occupancy
Occupied
Conditions
Clear, 31 °C, dry for six days
Next visit
December 2026 — quarterly full property inspection

Summary for the owner

Property is in good order overall and nothing found today is urgent. Two items need attention: a dripping hose bib on the north elevation, which needs a licensed plumber and is ready for one, and a gutter run over the garage holding debris. The water heater is now ten years old — worth budgeting for replacement within the next two to three years rather than waiting for it to decide.

Findings — 15 areas inspected

  1. 01

    Roofline and drainage

    Attention2 PHOTOS

    Gutter run above the garage holding leaf litter and shingle grit; water tracking over the front edge at the mid-span. Downspouts clear elsewhere.

    Action: Gutter clearing quoted at $125. Can ride the next scheduled visit.

  2. 02

    Exterior envelope

    Pass1 PHOTO

    Siding, trim and soffit sound. Sealant at the south window run showing early shrinkage but not yet open.

    Action: Re-check next visit.

  3. 03

    Foundation and grading

    Pass1 PHOTO

    No new cracking against the previous visit. Grade still falls away from the structure on all four elevations.

  4. 04

    Windows and doors

    Note

    Front door latching but requiring a lift to close — hinge screws have drawn slightly in the top hinge.

    Action: Adjusted on site at no extra call-out. Closing cleanly on departure.

  5. 05

    HVAC filter and airflow

    Pass1 PHOTO

    Filter replaced. Size 20 × 25 × 1 recorded on the property file.

    Action: Next replacement due at the following quarterly visit.

  6. 06

    Water heater

    Note1 PHOTO

    Data plate legible. 40 gallon gas unit, manufactured 2016. Pan dry, no corrosion at the fittings, no visible weeping.

    Action: Ten years old. Serviceable now — recommend budgeting replacement within two to three years.

  7. 07

    Visible plumbing fixtures

    Attention2 PHOTOS

    Hose bib at the north elevation dripping steadily with the valve fully closed. Interior fixtures all dry; no staining under any sink.

    Action: Licensed partner plumber has seen it and is quoting. Observation only on our part — this is licensed work.

  8. 08

    Electrical panel and outlets

    Pass

    Panel labelled and legible, no visible scorching or corrosion. GFCI test button tripped and reset correctly at both bathrooms and the kitchen.

  9. 09

    Smoke and CO detectors

    Pass1 PHOTO

    Four units tested, all sounded. Batteries replaced and dated. Manufacture dates 2021–2022, all well inside the ten-year life.

  10. 10

    Ceilings, walls and floors

    Pass

    No new staining, cracking or soft spots against the previous visit record.

  11. 11

    Kitchen and bath

    Note

    Grout at the hall bath tub surround discoloured but intact. Under-sink cabinets dry throughout.

    Action: Cosmetic. Reseal quoted at $95–$165 if wanted.

  12. 12

    Appliance operation

    Pass

    Range, dishwasher, disposal and both laundry appliances run and observed.

  13. 13

    Attic and crawl access

    Pass1 PHOTO

    Attic accessed from the hall hatch. Insulation even, no daylight at the deck, no droppings or nesting material observed.

  14. 14

    Garage and exterior structures

    Pass

    Overhead door safety reverse tested and functioning. Rear fence and gate sound; gate latching.

  15. 15

    Pest and wildlife evidence

    Pass

    No evidence of activity at accessible entry points or in the attic space.

MC-26257-K3QB · Address, owner and tenant details removed. · Licensed trade findings are observation only and are routed to a licensed partner contractor.
Download as PDF

Printable, and formatted to forward. No email address required.

Why the report looks like this

Three things most maintenance reports leave out, and why we do not.

01

A severity on every line

A list of observations is not actionable. A list where each item says whether it is fine, worth budgeting for, or needs doing now is something you can make a decision from in under a minute.

02

The same fifteen areas, every visit

The value is not in one report. It is in the third one telling you a crack has moved, or that the water heater you were warned about two visits ago is now overdue.

03

Observation stated as observation

Where the finding is in a licensed trade we say we looked, not that we diagnosed. That distinction is what keeps you out of a dispute about who scoped the work.

The checklist behind it is published too — all fifteen inspection areas with what each one covers.

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